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Manual Entry

The SEPA Instant Manual Entry screen allows users to create a new SEPA Instant Credit Transfer manually.
This screen is typically used for exceptional cases where a payment cannot be received via an external interface and must be entered directly.

Overview​

The form is divided into logical sections (e.g., Debtor Bank, Creditor Bank, Debtor, Creditor, Purpose, Remittance Information).
Each section can be collapsed or expanded to simplify data entry.

Manual Entry Screen

Entering a New Payment​

Follow these steps to manually create a SEPA Instant payment:

  1. Open the Manual Entry screen
    • Click on the SEPA Instant menu in the navigation panel on the left side.
    • Click on Manual Entry to open the related screen in the content area.
  2. Fill in the required payment details in the form.
  3. Review all information for correctness.
  4. Click Submit to send the payment for processing.
Manual Entry menu

To reset all fields and clear the form, click Reset Form.

Field Behavior and Rules​

Screen Overview​

The main areas of the Manual Entry screen:

Manual Entry Screen Overview
  1. Header Fields – Amount, Instruction Id, End-to-End Id, Currency, Requested Execution Date
  2. Debtor Bank & Creditor Bank – IBAN and BIC fields (expandable sections)
  3. Debtor & Creditor – Party name, optional identification and address details
  4. Additional Optional Sections – Ultimate Debtor/Creditor, Purpose, Remittance Information, Category Purpose
  5. Form Actions – Reset Form and Submit buttons

Collapsible Sections​

All form sections can be collapsed or expanded by clicking the arrow icon next to the section title.
This allows you to focus only on the information you currently need to enter.

Predefined Data for SEPA Instant​

Since this form creates a SEPA Instant Credit Transfer, the following fields are fixed and cannot be modified:

  • Currency: EUR (Euro)
  • Requested Execution Date: Today’s date

These values are pre-set to comply with SEPA Instant payment rules.

Mandatory Fields​

The following data is required before a SEPA Instant payment can be submitted:

FieldSection
Debtor IBANDebtor Bank
Debtor NameDebtor
Creditor IBANCreditor Bank
Creditor NameCreditor
AmountHeader section

The Submit button remains disabled until all mandatory information is provided.

BIC Resolution​

When entering the Debtor or Creditor IBAN:

  • The system automatically determines the BIC based on the IBAN using internal reference data.
  • The BIC field will be populated automatically if the IBAN is valid and the BIC is known.

The user may override the value if required.

Validation​

The platform validates your input continuously while you type and again when you attempt to submit the form. This ensures that all data is correct and complete before a payment is created.

  • Fields with invalid or missing data are highlighted with a red border.
  • Hovering over a highlighted field shows a tooltip with a clear explanation of the issue.
    • Manual Entry Required
  • The form cannot be submitted until all errors are corrected.

Common types of validation include:

  • IBAN format verification
  • BIC Correctness verification
  • Checks for mandatory fields (e.g. AddressLine in case address is given in that format)
  • Amount format and value validation
  • Logical consistency checks (e.g., the debtor and creditor cannot share the same IBAN)

Submitting the Payment​

Once all required data is valid:

  1. Click Submit to send the payment for processing.

  2. If the submission is successful:
    • The form is cleared automatically.

    • A green confirmation popup appears in the lower-right corner containing the payment details:

      Manual Entry Ok

    • The newly created payment appears in the Transactions screen for approval, processing, or settlement.

  3. If the submission fails:
    • Your entered data remains in the form.

    • A dark error popup appears in the lower-right corner describing what went wrong:

      Manual Entry Error

    • Fields containing errors are highlighted with a red frame, allowing you to correct them and re-submit.


note

A typical workflow for processing a SEPA Instant payment in ImPAI is:

(The actual workflow steps and their order are configurable.)

Example: Creating a SEPA Instant Payment​

The following example walks through entering a new SEPA Instant payment manually.

  1. Open the Manual Entry screen.
  2. Enter the following sample data:
    3. FieldValue
    Amount250.00
    Debtor IBANDE44500105175407324931
    Debtor NameAlice Sommer
    Creditor IBANDE21500604000001982456
    Creditor NameMax Schulz
    Remittance InformationInvoice 2025-0147
  3. Notice that the Debtor BIC and Creditor BIC fields are filled automatically after entering the IBANs.
  4. Expand or collapse sections as needed (e.g., Ultimate Debtor, Purpose, Category Purpose), and fill them only if required.
  5. Review the form and ensure all required fields are valid.
    • If errors exist, a red frame appears around the field, and hovering over it shows the validation message.
  6. Click Submit to send the payment for processing.

If submission is successful, a confirmation message appears in the bottom left corner, and the payment is visible in the Transactions screen.

Clearing the Form​

The Reset Form button clears all entered values in the manual entry screen and restores the form to its initial state.
It is especially useful when you want to discard partial or incorrect input and start over quickly.

Behavior:

  • All text fields, numeric inputs, and dropdown selections are cleared.
  • Automatically generated or system-controlled fields (such as Instruction ID, Currency, or Date) are reset to their defaults.
  • Any validation warnings or error highlights are removed.
  • The form becomes ready for new data entry.
tip

Use Reset Form before entering a new transaction if you’ve already started filling fields for another payment or if validation errors make it easier to start fresh.

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